Regarding the Radisson:
Tammy to Sunny; sent March 15, 2018:
Can you send me the original contract? We don't have a copy of it and we need to see what the original policies and provisions are within it.
Sunny to Tammy; sent March 13, 2018:
Especially Prepared for:
Company Name: Jeff Mach Events
Group Contact & Title: Mr. Jeff Mach
Today's Date: June 10th, 2017
Event & Hotel Information:
Name of "Event": 2018 Steam Punk Worldfair
Date(s) of Event: May 03th - 06th, 2018
Post to Reader Board As: 2018 Steam Punk Worldfair
Hotel Contact: Sunny Chaudry
Address: Radisson Hotel Piscataway - Somerset
21 Kingsbridge Road,
Piscataway, NJ 08854
Sales Phone / Main Line: 732 667 1000 / 732 980 0400
Email: sunny @ radissonnj.com
Any questions concerns I am just a phone call / email away
Tues March 13th
Sunny: Please call me, Radisson Piscataway
Friday March 15th
Tammy: Hi there, just checking to see if you got my re-sent email! Just in case, I'm asking for a copy of the original contract so I can review it... I've never seen it :)
Sunny: I will send you Monday, if that's OK
At this stage our owners are looking at legal options available as well. As they think they don't want to absolve anybody of their liabilities.
Regarding the Hilton:
I wanted to let you know that your contract with the hotel is still valid and binding. The Embassy Suites is still holding meeting space and accepting reservations for the 2018 Steampunk World's Fair.
Provided below is an update on the current status of your 2018 Steampunk Suite Block:
Guest Block: Thurs 5-3 / Fri 5-4 / Sat 5-5 / Sun 5-6
Suite Block: 20 / 160 / 160 / 14
SOLD: 17 / 79 / 79 / 0
Available for Sale: 3 / 94 / 94 / 14
Staff Rooms: Thurs 5-3 / Fri 5-4 / Sat 5-5 / Sun 5-6
Suite Block: 13 / 28 / 28 / 9
Available (Rooming List): 13 / 28 / 28 / 9
Block: 2 / 12 / 12 / 2
Available (Rooming List) 2 / 12 / 12 / 2
Totals: Thurs 5-3 / Fri 5-4 / Sat 5-5 / Sun 5-6Suite Block: 32 / 200 / 200 / 25
SOLD: 17 / 79 / 79 / 19
Available: 10 / 121 / 121 / 6
The cutoff date is Monday, April 2nd 2018. At that time, guest will no longer be able to make reservations at the Steampunk negotiated rate. By that time we need your rooming list for Vendor and Staff Rooms.
Rooms and Meeting Space have been negotiated with you for the dates listed above and in the contract. We cannot negotiate with Tammy or any other group since we are contractually obligated to hold space and suites with your organization.
I hope this information is helpful to you and properly states your obligations to the hotel. If you have any questions, we would be happy to meet with you as soon as possible to discuss the status of the 2018 Steampunk World's Fair.